Outmind

Nicolas Movio

Arthur Caillaud

Find here all the useful information for Outmind users.

For Users

Connect, configure, and sync a new data source in Outmind.

🔗 Add a New Source in Outmind

Remove a source you've added to Outmind without affecting your original files. Please note: Team-shared sources cannot be deleted.

🗑️ How to Delete a Source in Outmind

Only you — or your authorized colleagues — can view documents in Outmind, based on your access rights.

🔒 Who Can See My Data Once It's Synchronized in Outmind?

Quickly preview documents, emails, and messages directly in Outmind—without leaving your search.

👀 Preview a Document in Outmind

Discover how to use advanced parameters and Boolean operators in your queries.

🤖 What search operators are available in Outmind?

Add tags to your documents to create cross-platform collections, accessible from all your tools.

🏷️ Use Tags to Create Document Collections in Outmind

Mark your important files as Favorites for quick access from the homepage and the Outmind menu.

⭐ Using Favorites in Outmind

Install the Outmind desktop app to enable Spotlight search and manage your local or network files.

💻 The Outmind Desktop App & Spotlight Search

Connect your tools like Drive, Outlook, Notion, Slack, OneDrive, and more to Outmind to centralize your search.

🔗 What Sources Can I Sync with Outmind?

🔎 Discover Outmind (First Steps)

Open your Word, Excel, and PowerPoint files in the desktop Office apps instead of in your browser.

🗂️ Open Office Files Directly in the Desktop Version of Word, Excel, or PowerPoint

Customize the keyboard shortcut to open Outmind anytime on your computer.

⌨️ Change the Outmind Keyboard Shortcut

Generate images directly from your Outmind conversations using a simple natural language request.

🖼️ Image Generation in Outmind

Tailor the AI assistant to match your tone, role, and internal preferences.

🧠 Customize the Assistant in Outmind

🖥️ Sources & Formats in Outmind

☁️ Crossed-out blue cloud and disconnected source

✏️​ Creating a Good Prompt for Your AI Assistant: Method & Examples

​🔍​ Direct search vs AI search: what’s the difference?

​🦾​ Limitations of LLMs and the concept of tokens

🤖 What is an LLM — Understanding the basics

💡 AI: better, not more — adopting a frugal approach

​​🧠​ Managing conversation memory: an often overlooked lever for frugality

 🚀 Go Further

Outmind indexes text content and document metadata, while fully respecting your access rights and data confidentiality.

🗄️ What Data Is Synchronized and Queried by Outmind?

Account deletion in Outmind must be handled by an administrator through the admin interface.

❌ How Can I Delete My Outmind Account?

Outmind combines textual relevance, context, frequency, and freshness to rank the most useful results at the top.

🤖 How Does the Relevance Algorithm Work?

 🖥 Other Topics

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