Outmind

Nicolas Movio

Find here all the useful information for Outmind users.

For Users

Connect, configure, and sync a new data source in Outmind.

🔗 Add a New Source in Outmind

Remove a source you've added to Outmind without affecting your original files. Please note: Team-shared sources cannot be deleted.

🗑️ How to Delete a Source in Outmind

Only you — or your authorized colleagues — can view documents in Outmind, based on your access rights.

🔒 Who Can See My Data Once It's Synchronized in Outmind?

Quickly preview documents, emails, and messages directly in Outmind—without leaving your search.

👀 Preview a Document in Outmind

Discover how to use advanced parameters and Boolean operators in your queries.

🤖 What search operators are available in Outmind?

Add tags to your documents to create cross-platform collections, accessible from all your tools.

🏷️ Use Tags to Create Document Collections in Outmind

Mark your important files as Favorites for quick access from the homepage and the Outmind menu.

⭐ Using Favorites in Outmind

Install the Outmind desktop app to enable Spotlight search and manage your local or network files.

💻 The Outmind Desktop App & Spotlight Search

Connect your tools like Drive, Outlook, Notion, Slack, OneDrive, and more to Outmind to centralize your search.

🔗 What Sources Can I Sync with Outmind?

📂 File Upload & Drag-and-Drop in the Assistant

🔎 Discover Outmind (First Steps)

Open your Word, Excel, and PowerPoint files in the desktop Office apps instead of in your browser.

🗂️ Open Office Files Directly in the Desktop Version of Word, Excel, or PowerPoint

Customize the keyboard shortcut to open Outmind anytime on your computer.

⌨️ Change the Outmind Keyboard Shortcut

Generate images directly from your Outmind conversations using a simple natural language request.

🖼️ Image Generation in Outmind

Tailor the AI assistant to match your tone, role, and internal preferences.

🧠 Customize the Assistant in Outmind

🖥️ Sources & Formats in Outmind

☁️ Crossed-out blue cloud and disconnected source

✏️​ Creating a Good Prompt for Your AI Assistant: Method & Examples

​🔍​ Direct search vs AI search: what’s the difference?

​🦾​ Limitations of LLMs and the concept of tokens

🤖 What is an LLM — Understanding the basics

💡 AI: better, not more — adopting a frugal approach

​​🧠​ Managing conversation memory: an often overlooked lever for frugality

The AI Credits plan lets you take full advantage of Outmind's assistant capabilities, including the ability to choose language models and reasoning levels, with billing tailored to your usage.

How does AI credit pricing work?

If you have access to a SharePoint document or folder but not to the site that contains it, you’ll find it in Outmind, but without its folder structure.

🗂️ SharePoint: why can I find a document but not see its folder structure?

 🚀 Go Further

Outmind indexes text content and document metadata, while fully respecting your access rights and data confidentiality.

🗄️ What Data Is Synchronized and Queried by Outmind?

Account deletion in Outmind must be handled by an administrator through the admin interface.

❌ How Can I Delete My Outmind Account?

Outmind combines textual relevance, context, frequency, and freshness to rank the most useful results at the top.

🤖 How Does the Relevance Algorithm Work?

 🖥 Other Topics

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Create your workspace and invite the people you work with.

Set up your account

Build your first workflow and watch it run end to end.

Ship something

Connect the tools your team already uses to bring data in.

Connect your stack

A quick lap of the product so you know where everything lives.

{appName} in 60 seconds

This prototype demo is aware that you are reading “{title}”. It can point you back to the current article, but a production article-aware Fin contract is still follow-up work.

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Because you already asked about invitations, this prototype demo can add the follow-up: use the role selector before sending each invite to limit access to the teammate responsibilities.

Prototype role-limiting follow-up

This prototype demo suggests starting with your workspace profile, inviting the team members who need access, and then connecting the integrations you use.

Prototype getting-started answer

In this prototype demo, integrations are configured from workspace settings. Choose the integration, connect the account, and review the enabled permissions.

Prototype integrations answer

In this prototype demo, invite teammates from workspace settings, then choose the access each teammate needs before sending the invitation.

Prototype invite-team answer

This prototype demo does not have a scripted answer for that question yet. Try asking how to invite your team or open a source article. No production Fin API was called.

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