To centralize access to your information, Outmind lets you connect multiple types of sources (Google Drive, OneDrive, Notion, SharePoint, etc.).
Here’s a step-by-step guide to adding a new source to your Outmind workspace:
1. Open the Sources Menu
Click the “+” button next to the Sources section, located in the top-left area of the Outmind homepage.
This button allows you to add a new data source to sync with Outmind.
2. Select the Source to Add
Choose from the available options: Google Drive, SharePoint, Notion, OneDrive, Network Drive, etc.
If you don't see the source you're looking for, make sure your organization allows its connection — or contact your Outmind administrator.
3. Follow the Source-Specific Steps
Each type of source has its own connection process
(e.g., Google or Microsoft authentication, providing a URL for Notion, etc.).
Follow the on-screen instructions carefully.
4. Configure the Source
Set up your synchronization preferences:
Source Title – a custom name that will appear in Outmind
Items to Sync – for example, all documents from a Drive, or only specific folders
5. Start Synchronization
Click Start Synchronization to let Outmind begin indexing the content.
Depending on the volume, the initial sync may take several hours,
but you’ll start seeing documents appear within just a few minutes.
👥 Accessing Sources Shared by Your Administrator
Administrators can preconfigure sources — such as a shared drive, a common repository, or a team SharePoint — and make them available to users.
This helps save time and ensures consistent access to data across the team.
How does it work for end users?
When you log in for the first time — or at any time afterward — a pop-up window may appear offering to connect to these shared sources.
These sources also appear in the usual list on the left, with a small “+” icon next to them.
Why Do You Still Need to Activate Them Manually?
Even if these sources have been created for your organization, you must explicitly authorize Outmind to access them with your account.
This ensures data security and confidentiality, so you only access content you’re actually allowed to see.
👉 To Activate a Shared Source:
Click the "Add" button in the pop-up window, or the “+” in the left sidebar.
Follow the short connection flow (simple authentication).
This step is called “linking your access” (or binding your permissions, but we’ll spare you the jargon).
Once completed, you’ll be able to access the shared documents just like your own connected sources.
💡 Note: Local and Network Drives
The following types of sources require the Outmind desktop app, installed on your computer:
Local drives (e.g.,
C:\Users\...)Network drives (e.g., shared file servers within your organization)
🛑 These sources cannot be added via the Outmind web interface.
You must download and install the desktop application to set them up.
📌 Helpful Tips
For better organization, we recommend giving your sources clear, descriptive names, especially if you’re adding several.
If you have administrator rights, you can also manage sources for your entire team or organization from the Admin Console.