🖥️ Indexable Sources
Outmind can automatically index your company’s data from a wide range of platforms:
Source | Items Indexed |
Teams | Messages, Files (hosted on OneDrive or SharePoint) |
OneDrive | Files |
Outlook | Emails, Attachments |
SharePoint | Files, Emails, Pages |
Box | Files |
Dropbox | Files |
Google Drive | Files |
Gmail | Emails, Attachments |
iManage | Files, Emails, Attachments |
Local Drive | Files |
Network Drive | Files |
Notion | Pages |
Slack | Messages, Files |
📄 Types of Documents Indexable in Outmind
Files
Emails
Messages
🔍 Available Format Filters
Text Files
pdf, aspx, doc, dot, rtf, gdoc, docm, dotm, odt, docx, dotx, wri, markdn, markdown, md, mdown, txt, text, conf, def, list, log, in, ini, mkd
Presentations
gslides, ppt, pps, pot, pptm, odp, pptx, ppsx
Spreadsheets
gsheet, dis, xls, xlm, xla, xlc, xlt, xlw, xlsb, xlsm, xltm, ods, xlsx, xltx, xml, csv, tsv
Images
gif, heic, jpeg, jpg, jpe, png, svg, svgz, tif, tiff, webp, ppm, tga, xpm
Videos
mts, mp4, mp4v, mpg4, mpeg, mpg, mpe, m1v, m2v, wm, avi
Audio
au, snd, mp4a, oga, ogg, spx, opus, wma
Email Archives
msg, pst, eml, mime
Compressed Files
gz, rar, 7z, bz2, boz, zip
3D / CAD Plans and Models
skp, obj, dwg, dxf, 3ds, igs, iges, dwf, dgn, ifc, rvt, rfa, rte, rft, shp, prjv, dxb, nwd, nwf, nwc, fbx, ige, 3dm, sat
🧩 Formats Indexed for Metadata Only
All files are indexed for their metadata, except excluded files:
System Files (Disk)
Hidden files (
.prefix on Unix/Mac)Temporary Office files (
~$,~*.tmp)Cloud placeholder files (OneDrive files not locally downloaded)
Media Files in Email Attachments
Images, Audio, Videos (e.g., email signature logos)
Excluded Outlook Folders
IPF,IPF.Appointment,IPF.Configuration,IPF.Contact,IPF.StoreItem.EventCheckPoints,IPF.Task
📚 Formats Indexed for Content
Text Documents
doc, dot, docx, dotx, docm, odt, txt, text, md, markdown, markdn, mdown, mkd, html, htm, shtml, rtf, conf, def, list, log, in, ini, aspx
Spreadsheets
xls, xlm, xla, xlc, xlt, xlw, xlsx, xlsb, xlsm, xltx, csv, ods
Presentations
ppt, pps, pot, pptx, ppsx, pptm, odp
PDFs
pdf
Google Documents
gdoc, gslides, gsheet
Email Archives
msg, pst, eml, mime
Other
rar, zip, vsd, vst, vss, vsw (Visio)
👁️🗨️ Formats Processed by OCR
OCR (Optical Character Recognition) is applied using AWS Textract on PDFs meeting the following criteria:
The file is a PDF
The page does not already contain text
💬 Formats Accessible by the AI Assistant
Once indexed, files become accessible to the AI Assistant for reading and reasoning:
doc, dot, docx, dotx, docm, csv, xlsx, xml, pdf, ppt, pps, pot, pptx, ppsx, pptm, odp, gdoc, gslides, vsd, vst, vss, vsw, txt, md, html, aspx, wri, conf, def, list, log, in, ini, gif, jpeg, jpg, png, tar, zip, js, json, md, txt, html, css, c, cpp, java, php, ts, tex
(Note: Newly connected sources may require a short delay before the assistant can access their content.)
👀 Formats Viewable Directly in Outmind
Files
html, htm, shtml, xhtml, xml, xsl, xsd, xslt, svg, svgz, pdf, doc, dot, docx, dotx, docm, ppt, pps, pot, pptx, ppsx, pptm, odp, gdoc, gslides, vsd, vst, vss, vsw, xls, xlm, xla, xlc, xlt, xlw, xlsb, xlsm, xlsx, xltx, csv, gsheet, md, markdown, markdn, mdown, mkd, txt, text, conf, def, list, log, in, ini
Images
gif, jpeg, jpg, jpe, png
Email Archives
msg, eml
📑 Formats Generating Dedicated Pages (Pages Tab)
doc, dot, docx, dotx, docm, ppt, pps, pot, pptx, ppsx, pptm, odp, pdf, gdoc, gslides, vsd, vst, vss, vsw
📦 Archive Formats Whose Content Is Extracted and Indexed
zip, rar, pst, eml, msg