Outmind

Outmind can automatically index your company’s data from a wide range of platforms:

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📄 Types of Documents Indexable in Outmind

- Files
- Emails
- Messages

<code>pdf, aspx, doc, dot, rtf, gdoc, docm, dotm, odt, docx, dotx, wri, markdn, markdown, md, mdown, txt, text, conf, def, list, log, in, ini, mkd</code>

<code>gslides, ppt, pps, pot, pptm, odp, pptx, ppsx</code>

<code>gsheet, dis, xls, xlm, xla, xlc, xlt, xlw, xlsb, xlsm, xltm, ods, xlsx, xltx, xml, csv, tsv</code>

🧩 Formats Indexed for Metadata Only

All files are indexed for their metadata, except excluded files:

Hidden files (<code>.</code> prefix on Unix/Mac)

Temporary Office files (<code>~$</code>, <code>~*.tmp</code>)

Cloud placeholder files (OneDrive files not locally downloaded)

- Hidden files (<code>.</code> prefix on Unix/Mac)
- Temporary Office files (<code>~$</code>, <code>~*.tmp</code>)
- Cloud placeholder files (OneDrive files not locally downloaded)

Images, Audio, Videos (e.g., email signature logos)

- Images, Audio, Videos (e.g., email signature logos)

<code>IPF</code>, <code>IPF.Appointment</code>, <code>IPF.Configuration</code>, <code>IPF.Contact</code>, <code>IPF.StoreItem.EventCheckPoints</code>, <code>IPF.Task</code>

- <code>IPF</code>, <code>IPF.Appointment</code>, <code>IPF.Configuration</code>, <code>IPF.Contact</code>, <code>IPF.StoreItem.EventCheckPoints</code>, <code>IPF.Task</code>

<code>doc, dot, docx, dotx, docm, odt, txt, text, md, markdown, markdn, mdown, mkd, html, htm, shtml, rtf, conf, def, list, log, in, ini, aspx</code>

<code>rar, zip, vsd, vst, vss, vsw (Visio)</code>

👁️‍🗨️ Formats Processed by OCR

OCR (Optical Character Recognition) is applied using AWS Textract on PDFs meeting the following criteria:

The page does not already contain text

- The file is a PDF
- The page does not already contain text

💬 Formats Accessible by the AI Assistant

Once indexed, files become accessible to the AI Assistant for reading and reasoning:

<code>doc, dot, docx, dotx, docm, csv, xlsx, xml, pdf, ppt, pps, pot, pptx, ppsx, pptm, odp, gdoc, gslides, vsd, vst, vss, vsw, txt, md, html, aspx, wri, conf, def, list, log, in, ini, gif, jpeg, jpg, png, tar, zip, js, json, md, txt, html, css, c, cpp, java, php, ts, tex</code>

(Note: Newly connected sources may require a short delay before the assistant can access their content.)

👀 Formats Viewable Directly in Outmind

<code>html, htm, shtml, xhtml, xml, xsl, xsd, xslt, svg, svgz, pdf, doc, dot, docx, dotx, docm, ppt, pps, pot, pptx, ppsx, pptm, odp, gdoc, gslides, vsd, vst, vss, vsw, xls, xlm, xla, xlc, xlt, xlw, xlsb, xlsm, xlsx, xltx, csv, gsheet, md, markdown, markdn, mdown, mkd, txt, text, conf, def, list, log, in, ini</code>

📑 Formats Generating Dedicated Pages (Pages Tab)

<code>doc, dot, docx, dotx, docm, ppt, pps, pot, pptx, ppsx, pptm, odp, pdf, gdoc, gslides, vsd, vst, vss, vsw</code>

📦 Archive Formats Whose Content Is Extracted and Indexed

🖥️ Sources & Formats in Outmind

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Create your workspace and invite the people you work with.

Set up your account

Build your first workflow and watch it run end to end.

Ship something

Connect the tools your team already uses to bring data in.

Connect your stack

A quick lap of the product so you know where everything lives.

{appName} in 60 seconds

This prototype demo is aware that you are reading “{title}”. It can point you back to the current article, but a production article-aware Fin contract is still follow-up work.

Prototype article-aware answer

Because you already asked about invitations, this prototype demo can add the follow-up: use the role selector before sending each invite to limit access to the teammate responsibilities.

Prototype role-limiting follow-up

This prototype demo suggests starting with your workspace profile, inviting the team members who need access, and then connecting the integrations you use.

Prototype getting-started answer

In this prototype demo, integrations are configured from workspace settings. Choose the integration, connect the account, and review the enabled permissions.

Prototype integrations answer

In this prototype demo, invite teammates from workspace settings, then choose the access each teammate needs before sending the invitation.

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This prototype demo does not have a scripted answer for that question yet. Try asking how to invite your team or open a source article. No production Fin API was called.

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Source	Items Indexed
Teams	Messages, Files (hosted on OneDrive or SharePoint)
OneDrive	Files
Outlook	Emails, Attachments
SharePoint	Files, Emails, Pages
Box	Files
Dropbox	Files
Google Drive	Files
Gmail	Emails, Attachments
iManage	Files, Emails, Attachments
Local Drive	Files
Network Drive	Files
Notion	Pages
Slack	Messages, Files

🖥️ Sources & Formats in Outmind

🖥️ Indexable Sources

📄 Types of Documents Indexable in Outmind

🔍 Available Format Filters

Text Files

Presentations

Spreadsheets

Images

Videos

Audio

Email Archives

Compressed Files

3D / CAD Plans and Models

🧩 Formats Indexed for Metadata Only

System Files (Disk)

Media Files in Email Attachments

Excluded Outlook Folders

📚 Formats Indexed for Content

Text Documents

Spreadsheets

Presentations

PDFs

Google Documents

Email Archives

Other

👁️‍🗨️ Formats Processed by OCR

💬 Formats Accessible by the AI Assistant

👀 Formats Viewable Directly in Outmind

Files

Images

Email Archives

📑 Formats Generating Dedicated Pages (Pages Tab)

📦 Archive Formats Whose Content Is Extracted and Indexed