🚀 What’s New on Outmind

A new Library section is now available in the Assistant menu. It lets you explore ready-to-use AI assistants created by Outmind, designed to help with specific tasks such as extraction, writing, verification, analysis, and more.

This update addresses a key need: providing efficient, out-of-the-box assistants to help users take immediate action without setup.
It unlocks new possibilities:

Available in the Assistant > Library menu for all users in teams where AI features are enabled.

Files located in the SiteAssets library of SharePoint sites are now included in search results.

The SiteAssets library is used to store resources associated with site pages, such as:

Outmind can now connect to iManage, the document management solution widely used by law firms and legal departments.

Thanks to this integration:

A faster, unified, and smarter way to find the right documents, wherever they are.

Outmind is now ISO 27001 certified — the international standard for information security management.

This certification demonstrates our commitment to protecting your data with the highest security standards, across all our services and infrastructure.

The search engine now automatically suggests reformulations or corrections when it detects an error in the query (such as a typo, incorrect use of an operator, etc.).

The AI now automatically reorders results to highlight the most relevant content based on context.

For admins: these features can be enabled per Team by going to Admin > Teams > Select a team > Features.

You can now ask the AI Assistant questions based solely on a specific set of documents.

This opens up many new possibilities, such as:

Following your feedback, it is now possible to adjust the width of the left-hand panel — which contains assistants and conversation history — in the Assistant view, just like in the Search view.

Based on your feedback, we’ve refined our relevance algorithm.
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The most useful and contextually appropriate content now appears more effectively in the results, thanks to adjustments in the ranking engine’s weighting system.

Outmind continues to enhance its search engine performance and align its AI with the expectations of European companies.

The assistant will now rely on Azure OpenAI, a large language model hosted and operated by Microsoft in Sweden 🇸🇪.

This change addresses a key concern: ensuring data processing within Europe, while maintaining a high level of performance.

The assistant can now access the full (binary) file when needed to understand or generate a structured document (such as a presentation, Excel file, etc.).

This enables, for example:

You can now finely define the document scope the Outmind assistant relies on to provide answers.

From the Assistant view, a new menu allows you to:

✅ The assistant remains active within the defined scope

🔒 Data you don’t have access to is neither visible nor used

🧠 The scope can be adjusted before starting a conversation, but remains fixed once it has begun

You can now give the assistant custom instructions to tailor it to your role, preferred tone, and expectations.

Alias, role, response style… everything is configurable for more relevant and natural interactions.

The Assistant can now read documents in their full binary version, rather than relying solely on the indexed text version.

The result: more accurate answers, better adherence to the original structure, and a significant reduction in formatting or content interpretation errors.

The Assistant now automatically applies contextual filters based on your query — such as file format, date, source type (SharePoint, server, etc.), or chronological sorting.

You can now clearly see which filters and sources were used to refine the response.

Access your recent conversations with the Assistant, stored for 30 days to help you easily follow up and resume your exchanges.

The AI Assistant can now generate files directly from your conversations, thanks to the integration of the code interpreter.

Whether it’s tables, reports, exports, or visualizations — you can get ready-to-use files with just one click.

The Assistant now integrates DALL·E, OpenAI’s image generation tool.

You can create visuals on the fly from your conversations — illustrations, diagrams, icons, creative ideas — all directly within the interface.

Outlook users can now search within their own folder hierarchy — including inbox, subfolders, sent items, and more.

This allows for more precise targeting of the right emails, based on your personal organization.

You can now save custom prompts for yourself or your team.

Whether it's to automate recurring requests or make AI usage easier, this feature helps you save time and structure interactions.

✅ No more blank page syndrome
✅ Ready-to-use job-specific questions
✅ Better support for non-AI experts

Prompts are directly integrated into the DocChat conversational interface for quick, contextual access.