🎯 Goal
Allow users to query only the data related to a specific case or project, without being distracted by unrelated information.
The LLM-based assistant operates within a restricted document scope (e.g., case PN1543, Grand Stadium project, Séquoia mission), ensuring reliable and targeted answers.
🧠 How It Works
Outmind lets you launch a domain-specific assistant limited to a precise subset of documents—those linked to a case, project, site, or specific assignment.
When launching the assistant:
You define the document scope (e.g., all documents in a specific folder)
The assistant never goes outside that scope
It relies only on the selected documents
This avoids noisy results or off-topic responses, and guarantees that each answer is based on actual information present in the case materials.
✅ Benefits
Reliable and focused answers: no confusion with other cases
Saves time when searching for precise information
Lower error risk: sources are contextual and up to date
Usable anytime: from the office or on-site
Accessible to all: even those unfamiliar with all project docs
📌 Key Takeaway
This use case transforms your project document base into an intelligent assistant.
No more digging through dozens of files to find one piece of information.
You ask a question — the assistant answers, in context.
🔐 The assistant stays within the scope you define — you stay in control, and gain efficiency.
🔍 Real-World Use Case
You're a project manager or site supervisor working on Case PN1543 – Industrial Renovation.
Available documents include:
CCTP (technical specs)
Meeting minutes
Internal notes
Site reports
Client communications
Schedules and tracking documents
You launch the assistant and ask questions like:
“What equipment is included in the Smoke Extraction package?”
“Which subcontractors are planned for phase 2?”
“What’s the deadline for submitting the as-built documentation?”
“Were there any client remarks about functional testing?”
The assistant will:
✅ Search only within the documents related to that case
✅ Find relevant excerpts
✅ Provide a clear and structured response
✅ Clearly state when the information is not found
🧪 Example Prompt
You are an expert assistant for Case PN1543.
You rely only on the documents related to this case (CCTP, meeting notes, communications, technical files, etc.) to respond in a precise, concise, and reliable manner.
If the requested information is not present, clearly state so.
Structure your answers clearly. If a procedure is required, describe it in an ordered step-by-step format.
Be professional, thorough, and grounded in the provided material.