🎯 Goal
Allow users to intelligently group documents (files, emails, web pages, messages, etc.) by applying tags.
Tags serve as a cross-cutting organizational layer, independent of file format or storage location.
🧠 Why Use Tags in Outmind?
Because a single document can:
Belong to multiple projects
Serve multiple business purposes
Be reused in different contexts
With tags, you can create thematic collections on the fly, without relying on the folder structures of your tools (e.g., file servers, SharePoint, Outlook…).
✅ Benefits
Cross-platform organization of all your content — regardless of its source
Easier collaboration around strategic documents
Highlight high-quality deliverables (reference docs, onboarding kits, standard responses…)
Faster navigation and search with tag-based filters
📌 Key Takeaway
Tags in Outmind act as a lightweight layer of collective intelligence.
They let you turn document silos into dynamic, collaborative collections, without modifying the original data.
They’re non-intrusive, reversible, and fully adaptable.
💡 Real-World Use Cases
🗂️ Group Documents by Project
#Project-Metro-L4, #RFP-BiomassPlant, #Sprint-0425
Create dynamic sets of documents, regardless of their format or source: Google Drive files, emails, chat messages, presentations, etc.
✅ Identify Reference Deliverables
#ReferenceExample, #QualityModel, #Template-CCTP
Tag documents that serve as models or best practices to find and share them easily.
🧠 Build Learning or Watch Collections
#Onboarding, #BestPractices, #Regulations-2025
Useful to onboard a new team member with key resources, or track cross-functional topics.
📌 Flag Critical or Watched Documents
#LegalRisk, #ToReview, #OutdatedDocument
Enable teams to signal or collectively monitor important files.
👥 Collaborative and Personal Tags
👤 Private Tags
Visible only to you
Perfect for organizing your own work without affecting others
👥 Team Tags
Visible to all team members with access to the document
Enable shared classification
Usable in search (filters or advanced queries)
📌 If you tag a private document (like a personal email), other users will see the tag but not the content — Outmind always respects document access rights.