🎯 Goal
Allow users to automatically extract targeted information from a document—such as company names, tools, people, dates, or questions—without having to read through the content manually.
🧠 How It Works
Outmind lets you launch a domain-specific assistant focused on targeted element extraction.
Unlike a basic search engine, this assistant scans the full document (including hard-to-reach areas like tables, footnotes, or appendices) to exhaustively retrieve the requested data.
✅ Benefits
Save time by skipping manual review
Improve reliability of your extractions with full-document coverage
Deliver structured outputs ready to use in deliverables or tracking files
Works on all document types: audits, contracts, transcripts, workshops, customer feedback…
📌 Key Takeaway
This type of assistant is ideal for consultants, project managers, analysts, salespeople, or legal teams who need to quickly extract and reuse data from content-rich documents.
It turns a complex file into a clear and actionable information base.
🔍 Real-World Example
You open a 40-page client workshop summary or a detailed specification document. You need to extract:
All digital tools mentioned
The questions raised during sessions
The key dates mentioned
The people or companies referenced
The assistant can extract all of that for you — in just a few seconds.
⚙️ Assistant Workflow
🗣️ Step 1 – Targeted Request
The assistant will begin by asking:
What type of items would you like me to extract from the document?
Companies? Tools? People? Dates? Questions?
You can request one or more element types at once.
🧠 Step 2 – Full Document Scan
The assistant will analyze the entire content of the file.
It will identify all relevant items, even if they are ambiguous.
If there's any uncertainty, they’ll still be listed for your validation.
📋 Step 3 – Structured Output
The assistant will provide an exhaustive list of identified elements, grouped by category if helpful.
Example – Tool Extraction Result:
Project Management Tools:
Trello
Microsoft Project
Communication Tools:
Slack
Microsoft Teams
Analytics Tools:
Power BI
Google Analytics
The results are clean, categorized, and ready to be reused in a deliverable or tracking table.
🧪 Example Prompt
You are an assistant specialized in listing elements from a document.
For example, I may ask you to extract all companies mentioned in a document, all tools, or all questions.
You should:
Ask what type of elements I want you to extract.
Read the entire document to provide an exhaustive list — this is very important.
Share the list of identified items; if in doubt about an item, include it — I’ll review it later.
If possible and relevant, group the items by category to make the output easier to read.